10 Best Payroll Software Vendors for Hotels 2024

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In-Depth Guide
What is Payroll Software
Doing payroll is nobody’s favorite activity, and thanks to its repetitive nature, it’s a perfect task to delegate to a software application. Payroll processing software solves several challenges for human resources staff; not only does it handle the actual distribution of paychecks, but it also files taxes, exports tax documents, and houses a comprehensive employee database that manages wages, time off, tips, and deductions. Whether you have a small team or a large organization, payroll processing software can take this tedious, manual task off of your plate so you or your human resources department can focus on more impactful responsibilities.
Finding the right Payroll Software solution for your hotel depends on several variables ranging from user experience and pricing to functionality and support. This guide is designed to help you identify the best Payroll Software vendors, questions to ask on demos, read unbiased reviews from similar hoteliers and so much more.
Time Tracking & Payroll Software Vendor Shortlist

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  • Featured: Vendors can subscribe to become Premium Members on HTR. This option sorts the directory first by Premium Members and then by HT Score.
  • Ht Score: The Hotel Tech Score is a composite ranking comprising of key signals such as: user satisfaction, customer support, user reviews, expert recommendations, integrations availability and geographic reach to help buyers better understand their products.
  • Popularity: Sorts listings by number of user reviews and reported installs, most to least.
Netchex
Netchex is the solution of choice for small and mid-market businesses looking to simplify their HR and payroll processes.
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ADP
Simplify HR and payroll
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Paychex
Paychex leads the way by making complex HR, payroll, and benefits simple.
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Quickbooks (by Intuit)
Payroll and HR tools for hospitality
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UKG
From paying your people to supporting them, connecting to developing them, and everything in between, UKG Pro is the powerful HCM suite you need to grow and champion meaningful experiences for your people across the globe.
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Kronos
Track employee time, attendance, and activity while gathering data to enforce work and pay rules, and manage exceptions for ongoing compliance and cost control
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Paycom
Pay your people accurately and on time – all within a single software.
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Paylocity
Your HR and Payroll Served Up in Style
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Workday
Optimize the time, talent, and energy of your people.
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Inova Payroll
A complete back-office payroll and HR solution for hotel owners and management companies
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BENEFITS
How does payroll processing help hoteliers save time and run their businesses more efficiently?

 

  1. Calculates and deposits paychecks: At the close of each pay period, the system tallies up each employee’s wages and related tips or deductions. The system then deposits employees’ paychecks according to the deposit methods they have specified.

  2. Handles tax filing and documentation: Using state and local tax rates, the system can file payroll taxes automatically. In addition, the system conveniently gives employees on-demand access to their pay stubs and W-2 forms via an employee portal.

  3. Integrates with other on-site software: To maximize the value of your payroll processing software, you can leverage integrations with time and attendance systems, human resources management systems, point of sale systems, and more.

  4. Decreases costs and time spent on payroll: Although a payroll processing system does come with a price tag, it recoups that spend through enabling your business to run a more efficient payroll workflow. The system will free up valuable employee time, reduce the risk of manual errors, and can even offer cheaper paycheck deposit options. 

  5. Boosts employee satisfaction: Not only will HR staff be happy to use a payment processing system, but all employees will benefit from more accurate and prompt paychecks, plus the ability to easily update deposit methods and personal information and receive tax forms.

FEATURES
Most Important Features of Payroll Processing Software

Wage calculation and management: Based on inputs like hours worked and wage or salary tiers, your payroll processing software generates accurate paychecks for your employees.

Tax filing: Stay compliant by automating your payroll tax filing and adhering to wage limits according to state and local regulations.

Tax documentation: Automate the creation of W-2s, which employees can access on-demand through the employee portal, to save time ahead of tax season.

Deposit methods: A payroll processing system should support several deposit methods, like direct deposit into a bank account and physical checks.

Employee portal: An employee-facing side of the system where team members can add or edit their contact details, modify deposit methods, and download pay stubs and tax documents.

Reporting: Review reports within the payroll system or export it to an Excel file to gain a better understanding of your payroll costs and trends.

Integrations: Get the most out of your payroll processing software by connecting it to other hotel software, such as your human resources management system or point-of-sale system.

PRICING
How much should you expect to pay for payroll processing software?

Standalone payroll processing systems generally charge a flat monthly fee and monthly fee per employee. These fees vary based on the functionality you need. Most software vendors offer a few pricing tiers, like a less expensive basic version with entry-level features and an enterprise-grade version with all the bells and whistles. The flat monthly fee can be between $50 and several hundred dollars per month, while the per-employee fee ranges from around $40 to $35 per month. However, before you commit to a system, we recommend doing free demos with at least one or two systems so you can be confident in your selection.

IMPLEMENTATION
What is the implementation process like?

The first step to setting up your payroll processing system is to input all of your information: employee records, tax information, pay period schedule, and more. In some cases, you might ask employees to populate their own personal information through the employee portal, in which they can add their own contact information, bank account details, and deposit preferences. In the onboarding stage, you’ll also want to initiate connections with any other systems that integrate with your payroll processing system. For example, you might connect your point-of-sale system so that tips can appear on employees’ paychecks.

 

With all of the data in the system now, the last step before going live is to conduct training for both human resources team members and the broader employees group. HR team members must be able to answer employee questions, like how to update bank account details or how to onboarding new employees. Once everyone is sufficiently trained, you can begin to use your payroll processing system to run payroll.

FAQs
Hoteliers Also Ask
There’s no one-size-fits-all payroll software; instead, you should use a system that best suits the needs of your business and your budget.
Payroll processing costs: One main benefit of using a payroll processing system is that it should decrease your payroll processing costs. This reduction in cost can be achieved by leveraging less expensive deposit methods, eliminating human errors, and automating tasks that were previously done manually. Employee satisfaction metrics: Through regular employee surveys or even ad-hoc feedback requests, you can gauge employees’ satisfaction with the payroll processing system. Ideally, employees will become more satisfied because they will receive accurate paychecks on time, and they will have better visibility into the payroll process.
It’s certainly possible to run payroll yourself, but it’s a time-consuming and tedious task with opportunity for manual errors. A payroll processing system is a smart solution for businesses that want to make payroll more efficient.
Some of the most popular payroll systems are ADP and Quickbooks, and some popular payroll systems for hospitality businesses include Inn-Flow and M3.
You may think that the cheapest way to run payroll is to do it yourself, but if you’re spending more than an hour or two on it each pay period, it’s likely “cheaper” to let a system do the heavy lifting to free up your valuable time.
A payroll processing system is software that streamlines and automates many tasks associated with payroll, including calculating paychecks, depositing paychecks, and issuing tax forms.
ADP is a popular payroll system, and its basic plan starts at $59 per month plus a $4 monthly fee per employee. For organizations that need more robust features, fees run upwards of $20 per employee per month.
Employee management software in the hotel industry is a type of software that is specifically designed to help hotels optimize their workforce management processes. This can include a variety of features such as employee scheduling, onboarding, staffing, and time tracking. The software can also integrate with other systems, such as payroll software and point of sale (POS) systems, to automate and streamline various processes. One of the main benefits of using employee management software in the hospitality industry is the ability to improve the guest experience. By having a well-staffed and organized team, hotels can ensure that guests have a positive experience and are more likely to return. Additionally, by automating various processes, such as time tracking and scheduling, hotels can reduce labor costs and improve profitability. Many employee management software solutions are cloud-based, which means they can be accessed from anywhere and synced in real-time. This allows hotel managers to access important information and manage their team members from anywhere. The software can also help with forecasting, tracking employee absences and shortages, and managing payroll. Some key features of employee management software in the hotel industry include: Employee scheduling Onboarding and training tools Time tracking and management Payroll integration Employee engagement metrics Mobile app access User-friendly interface Clock-in and clock-out functionality There are many different providers of employee management software in the hotel industry, including some specifically catering to the United Kingdom. Some providers offer additional features such as talent management, human capital management (HCM), and human resource management (HRM). Overall, employee management software can help hotels to improve the guest experience, streamline processes, reduce labor costs, and improve profitability. It can also help with the management of staff scheduling, time tracking, and workforce management. Workforce management software solutions are designed to make it easy for hotels to monitor and manage their workforce, and can be used to optimize staffing levels, reduce labor costs, and improve the overall guest experience.

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